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For Highlands County public records involving the Board of County Commissioners, use the Records Management Liaison Officer as the coordinating route. Submit online, by phone or by mail, preserve the same record description, and keep any department routing with the responsive material so the result retains its source provenance.
Highlands County centralizes Board public-record coordination in Records Management
Highlands County identifies the Records Management Liaison Officer as the contact for public-record requests to the Board of County Commissioners. The Records Management division also describes itself as coordinating the production of records made or received in connection with official Board and department business. That gives Board-centered research a clear administrative starting point.
Keep the Board scope in view. A centralized Records Management route is useful for Board and department records under that structure, but it should not automatically be interpreted as custody over every independent public body in the county. Preserve the responding office or department when the production identifies one. If several Board departments contribute records, label each document with the department named in the response instead of flattening the production into a single anonymous county source.
Highlands County offers several ways to start the same Board records request
Online
Submit through the county’s online record-request route
Save the request wording and any confirmation used to track the submission.
Phone
Contact the Records Management Liaison Officer
Document the record description discussed so a verbal start can still be reconstructed later.
Mail
Send the request to the Board’s Records Management contact
Keep a copy of the mailed request and delivery evidence with the response.
Keep Highlands County request scope consistent across channels
1
Define the Board or department record soughtUse an existing document, communication, meeting item or other maintained record as the target.2
Choose online, phone or mail based on the workflowThe submission channel can change without changing the underlying records question.3
Record any department routing within the CountyIf Records Management directs the request to a department, keep that routing step with the file.4
Archive the production with its Board/department contextThe responsive record should retain the office and request scope that explain where it came from.What to keep from a Highlands County Board request
| Stage | Evidence | Why |
|---|---|---|
| Initial contact | Record description and submission method | Shows what Records Management was asked to coordinate |
| Internal routing | Department or custodian identified during handling | Adds provenance to the eventual production |
| Response | Records plus County correspondence | Connects the material to the final request scope |
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